1. Introduction

1.1    The conference is organised and managed by evolynx s.r.o., a company registered in Czech Republic, in the Business Register administered by the Municipal Court in Prague under the entry C 281512, with Company Identification Number (IČO) 06399819 and Tax ID number (DIČ) CZ 06399819, and with registered office at Rybná 716/24, 110 00 Prague.

1.2   References to “us” means evolynx s.r.o. and references to “we” and “our” shall be interpreted accordingly. Reference to “you” means the entity completing a booking request and references to “your” shall be interpreted accordingly.

1.3  All applications to register for the conference are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).

1.4  You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.

 
2. Bookings

2.1   All applications to register for the conference, as well as all partnership and sponsorship agreements (“Bookings”) are subject to availability and you making full payment.

2.2  Confirmation (or rejection) of your application to join the event will be sent to you by email within five (5) working days of our receipt of your booking request.

2.3  Any passes issued for use at the conference are valid for named attendee only and, subject to clause 4.2 below, cannot be transferred. You may be asked for photographic ID during the conference. If you are unable to provide an identification matching your pass, you may be asked to leave the conference.

 
3. Pricing and payment

3.1   Our pricing for joining the conference is set out on the relevant registration booking form or the relevant purchase order form or can otherwise be obtained from us upon request to us directly or via our website. The pricing may be subject to change from time to time.

3.2  If your Booking has been confirmed, an invoice will be sent to you within three (3) working days, setting out the relevant payment instructions and terms. Starting from the issue date of this invoice, payments for delegate conference fee are due within three (3) working days, whereas payments for sponsorships and partnerships agreements are due within five (5) working days.

3.3  If you apply to join the conference less than two (2) weeks before the first day of the conference, given that registrations will still be open by then, we will only accept payments by credit card, unless we expressly agree otherwise in writing. If for any reason we have not received the payment in full by the date of the conference, we reserve the right to cancel your Booking and not allow you to access the conference.

 
4. Changes to the conference and cancellations

4.1   We may change format (including but not limited to the delivery of the event, digital - by streaming a virtual event online, rather than physical - by the live delivery of a face-to-face event), speakers, programme, venue, dates or any other aspect of the event at any time and for any reason, whether or not due to a force majeure event and, in each of these cases, without any liability, in particular for what concerns refunds on possible expenses incurred (e.g. travel, accommodation, etc.). Where we alter either dates, delivery method or location of the event, we will provide you with notice of the same and will offer you the choice of either a voucher for a future event of your choice (up to the value of sums paid by you in respect of the conference) or the opportunity to attend the conference as varied.

4.2  If you are unable to attend the conference, we welcome substitute delegates attending in your place at no extra cost, provided that we have at least two (2) days prior notice of the name of your proposed substitute and have received the payment in full. Please notify us of any substitutions by email at: contact@theevolynx.com.

4.3  Refund policy: if no colleague is available to transfer your pass to, you may submit your cancellation in writing (by email at: contact@theevolynx.com) within the deadline for cancellation specified on your registration form, and you shall be entitled to either (a) a voucher corresponding to 100% of the amount you paid, valid for the next edition of the same conference or another event taking place within one year from the conference date you’re cancelling your participation to OR (b) a refund of your pass, subject to a 30% administrative fee. After the indicated deadline for cancellation, no vouchers will be issued and no refunds will be made. Further, no refunds will be given in respect of simple non-attendance. Again, you agree that no claims for refund shall be accepted in relation to changes in the conference format, speakers, programme, venue, dates or any other aspect of the event at any time and for any reason, whether or not due to a force majeure event.

4.4  In particular, we shall not be liable to you for travel, accommodation or other costs and expenses incurred (including but not limited to wasted costs and expenses) if we are required to either cancel, relocate, or reschedule the conference, rather than changing its delivery method as a result of an event outside our control (including, but not limited, to any acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action, pandemics, epidemics and their consequences).

 
5. Content (IP, copyright and privacy)

5.1   All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (including but not limited to any documentation packs, booklet and sales and marketing PDF materials, conference delegate lists, or audio or audio-visual recording of the conference) (“Content”) are owned by us or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):

5.1.1  upload any Content into any shared system;

5.1.2 include any Content in a database;

5.1.3 include any Content in a website or on any intranet;

5.1.4 transmit, re-circulate or otherwise make available any Content to anyone else;

5.1.5 make any commercial use of the Content whatsoever; or

5.1.6 use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.

5.2  The Content does not necessarily reflect our views or opinions.

5.3  Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.

5.4   To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.

 
6. Liability

6.1   Subject to Clause 6.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any Bookings (or requested Bookings) made by you or otherwise in relation to a conference, shall be limited to the amount paid by you in respect of your Booking to attend the conference and only in the case that the amount was fully paid to us.

6.2  Subject to Clause 6.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.

6.3  You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to a conference.

6.4  Nothing in this these Terms and Conditions shall limit or exclude either party's liability for:

6.4.1  death or personal injury caused by that party's negligence, or the negligence of that party's employees, agents or subcontractors;

6.4.2 fraud or fraudulent misrepresentation; or

6.4.3 any other liability which cannot be limited or excluded by applicable law.

 
7. Anti-bribery

7.1   You warrant that you shall:

7.1.1   comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption;

7.1.2  comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and

7.1.3  promptly report to us any request or demand for any undue influence or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.

7.2  Breach of this clause 7 shall be deemed a material breach of these Terms and Conditions.

 
8. General

8.1   GOODWILL AND SUPERSEDING EXTRA CONDITIONS These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions, such as specific sponsor and partnership agreements) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.

8.2  LEGITIMACY You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person, other than as expressly set out in these Terms and Conditions.

8.3  INTERNATIONAL SANCTIONS evolynx pledges to trade legally and respect all laws including the Trade Sanctions imposed by EU Governments. We reserve the right to reject Bookings (and/or refuse entry to the conference) by attendees and organisations based, residing or connected with a country or organisation subject to EU sanctions.

8.4  NO AGENCY RELATIONSHIP These Terms and Conditions shall not create, nor shall they be interpreted as creating, any partnership or agency relationship between us, in particular in the case of simple delegate attendance to the conference.

8.5  ELECTRONIC COMMUNICATION You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website and social network accounts. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.

8.6  RESELLING Save as set out in Clause 4.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.

8.7  JURISDICTION These Terms and Conditions and the rights and obligations of both parties shall be governed by, and interpreted in accordance with, the laws of Czech Republic and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of Czech Republic in respect of any dispute which arises hereunder.

8.8  CHANGES TO THESE TERMS AND CONDITIONS Please note that we may change these Terms and Conditions from time to time at our sole discretion and we reserve the right to do so without your consent. Any revised Terms and Conditions will be applicable at the time of posting on our website. Please ensure that you review these Terms and Conditions regularly, as you will be deemed to have accepted a variation if you continue to use our website and attend our events. You're asked to accept these Terms and Conditions in every registration process before the event. However, in case of impactful changes in these Terms and Conditions made less than 30 days before an event, we will make reasonable efforts to notify you.

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9. Privacy policy

All personal data provided to us for registration purposes will be treated as confidential. The data shall be used and stored for further processing and documentation purposes. The information will not be re-used for an incompatible purpose. Data shall be delivered to assigned service providers, as deemed necessary for the successful performance of the Conference. We will only disclose information to third parties if that is necessary for the fulfilment of the purpose(s) identified above. Please click here for our full privacy policy.

 
Contact us

If you have any concerns with regard to these Terms and Conditions, please contact us by sending an email to:

 

contact@theevolynx.com

or write to us by snail mail at:

evolynx s.r.o.
Rybná 716/24
  |  110 00 Prague  |  Czech Republic

 
  • evolynx
  • @theevolynx
evolynx s.r.o.
Rybná 716/24  |  110 00 Prague  |  Czech Republic
VAT Reg. Number: CZ 06399819
Phones  |  +420 775 902 844, +420 728 677 783
Email  |  contact@theevolynx.com